Where can I download an i-9 form?
To order USCIS forms, you can download them from our website at www.uscis.gov/forms or call our toll-free number at 1-800-870-3676. You can obtain information about Form I-9 from our website at www.uscis.gov or by calling 1-888-464-4218.
Can you make copies of I-9 documents?
Making photocopies of an employee’s documents does not take the place of completing Form I-9. Even if you retain copies of documents, you are still required to fully complete and retain Form I-9. If you do not participate in E-Verify, you are not required to make photocopies of documents.
Is there a fillable i-9 form?
Form I-9 is a fillable form, which means you can type your answers directly on the form instead of writing them by hand. To use the enhanced features of Form I-9, use the first link to download the form and save it your computer.
Can I-9 forms be stored electronically?
Forms I-9 may be stored on paper, microfilm, microfiche or electronically. Completing Form I-9, Employment Eligibility Verification, requires collecting personal information about employees.
Is there a new Form I-9 for 2022?
Because of ongoing precautions related to COVID-19, DHS has extended the Form I-9 flexibilities until Oct. 31, 2022.
Can you staple I 9s?
Without sufficient justification, requiring an existing employee to complete a new Form I-9 may raise discrimination concerns. Where new Forms I-9 are completed for existing employees, however, they should be stapled to the original Forms I-9, and not backdated.
Are documents expired less than 1 year acceptable for I-9 purposes?
No. Expired documents are no longer acceptable for Form I-9.
Do I need to keep hard copies of I-9?
Never dispose of a current employee’s Form I-9; you must keep it for as long as the employee works for you, and for a certain amount of time after they stop working for you. This requirement applies even if the employee ends employment shortly after you hired them.
Can you DocuSign an I-9?
Once you’ve done that you can go into your DocuSign account, go to Templates, and click New > Upload Template. You then give it the json file you downloaded above, and it creates a template with a working w-4 and i-9 form.
What is the penalty for using an expired I-9 form?
The minimum fine per individual for paperwork or technical violations increased from $230 to $234, while the maximum fine increased from $2,292 to $2,332. Fines for knowingly hiring or continuing to employ unauthorized workers went up as well.
Can I-9 documents be expired?
Beginning May 1, employers will no longer be able to accept expired identity documents when verifying an employee’s work eligibility on Form I-9.
Can you hole punch an I-9?
General Tips for Completing Forms I-9 Highlighting marks, hole punches and staples do not interfere with an authorized official’s ability to read the information on the form. Copies of the documentation retained with Form I-9 are legible, if copies of documentation are made.
Can I-9 be filled out in blue ink?
Use this as it is the most current form. I-9 forms can be filled out with a PDF offering interactive fillable sections. Employers must print out the filled in document because both the employee and employer must physically sign it. When filling out the I-9 on a paper copy, use blue or black ink.
Can you work without an I-9?
The Fair Labor Standards Act (FLSA) requires employers to pay an employee who performs work, even if the employee is found to be unauthorized to work in the U.S. or quits employment prior to completing the I-9 form.