Can you search by category in Outlook?

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Can you search by category in Outlook?

In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories.

How do I search multiple categories in Outlook?

Outlook – how to search/filter on multiple categories?

  1. Click on the Search box above, under Search tab, click the Search Tools > select Advanced Find.
  2. In the Advanced Find window, go to More Choices tab > you will see Categories button below and click it then select the categories you want to find.
  3. Then click Find Now.

How do I search for color categories in Outlook?

You can also use the shortcut key to assign a color category to multiple items at the same time.

  1. On the toolbar of the main Outlook window, select Categorize .
  2. At the bottom of the menu, select All Categories.
  3. In the Name list, select the check box for a color category.

What is the best way to use categories in Outlook?

Method 1:

  1. Select an email message or calendar event and right-click.
  2. From the Categorize menu, select New category.
  3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
  4. Press Enter. The category is created and applied to the items you’ve selected.

How do I view all categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I manage categories in Outlook?

Edit Categories in Outlook

  1. Go to the Home tab and select Categorize,in the Tags group.
  2. Select All Categories.
  3. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.
  4. Select OK when you’re finished.

How do I filter by color in Outlook?

For Outlook 2019 and Outlook 2016:

  1. Go to the View tab.
  2. Select View Settings.
  3. Choose Conditional Formatting.
  4. Click Add.
  5. Name your rule.
  6. Click on Font.
  7. Pick a color, style and size and click OK.
  8. Click on Condition.

How do I sort emails by color in Outlook?

On the Tools menu, click Organize. In the Ways to Organize Inbox dialog box, click Using Colors. After Show messages sent only to me in, click the color that you want in the list. Click Turn on.

Should I use categories or folders in Outlook?

Categories can be grouped in your single-folder filing system, which makes visual searching easy (more on that below). Outlook rules for auto-filing incoming mail work much better when filing to categories than when filing to folders because they leave the e-mail in the Inbox where you can still read it.

How do I create subcategories in Outlook?

Add a new Subcategory field to a folder like this:

  1. Open a Contact.
  2. Click the All fields tab.
  3. Select User-defined fields in folder.
  4. Click New.
  5. Define your new field as follows: Name: Subcategory. Type: Keywords. Format: Text.

Why can’t I see categories in Outlook?

If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook. If you want to create a category of your own, then it is also easy.

Why are categories missing in Outlook?

If you are coming from Outlook 2003 or previous or when you have imported your pst-file rather than reconnected it to Outlook or reconfigured it with you account, then Outlook will need to rebuild the Master Category list.

How do I add categories to master category in Outlook?

To build the new Category list in Outlook, right click on the top of the mailbox and choose Properties. Here you’ll see a button called “Upgrade to Color Categories…”. When you press this button, Outlook will look through the entire mailbox for Categories and when found, it will add them to the Master Category List.

Can you do an advanced search in Outlook?

Performing an Advanced Find in Outlook

  1. Open the Search Tools menu. Click in the Search bar.
  2. Choose a field to search on. Click the Advanced tab in the Advanced Find window.
  3. Define search criteria. Choose a field from the All Mail Fields menu, then choose a condition and value to search for.
  4. Run the search.

Can I put a wildcard in an Outlook rule?

It isn’t feasible to use wildcard, Outlook will consider * as literally as we input rather than a wildcard symbolic. Your rule doesn’t have something incorrect, it’s just outlook can’t recognize * as a wildcard.

Can Outlook folders be color coded?

Can you color code your folders in Outlook? Yes, you can also color-code folders in Outlook; the Conditional formatting feature allows users to color code emails, contacts, calendar items, and tasks without applying a color category or moving them to different folders.